Executive Assistant to CMD (PSS04885)

About the Client: PSS has been mandated to hire an Executive Assistant to the Chairman & Managing Director for a well-established and leading organization in the Pharmaceutical space.

Key Responsibilities:

• Provide administrative support to ensure efficient operations of the CMD’s office
• Provide a snapshot of all important emails, and communications on a daily basis to CMD
• Follow up with all HODs on various To Do’s and provide fortnightly updates to CMD
• Coordinate for Monthly Review Meet & Board meetings and be responsible for preparing management reports before meetings  
• Managing schedules, organizing meetings, handling correspondence, maintaining records, and assisting with various tasks as needed to facilitate smooth workflow.
• Working with management in the decision-making process to provide information and make presentations  
• MIS reporting, to be part all meetings along with CMD and take minutes of the meetings and ensure follow-up action on those either coordinating/reminding all stakeholders
• Manage all communication on behalf of CMD’s office  
• To manage  busy and tight calendar scheduling  requiring regular interaction with both internal executives  and external agencies/business partners
• Coordinate a variety of complex executive meetings & appointments for the CMD
• To make timely travel arrangements and reservations for the Chairman as needed.
• To coordinate with various departments – IT, Admin., etc and ensure timely resolution of issues & communication of feedback.

Educational Qualifications:

• MBA will be preferred.

Experience & Desired competencies:

• Around 15-20 years of relevant experience as working as an Executive Assistant necessarily with Promoters/ CEOs/ MDs - senior leadership of organisations.
• Preferably should have experience in preparing PowerPoint presentations.
• Preferably should have experience in handling travel arrangements for senior management level.
• IT savvy- Strong knowledge of MS Office particularly - Word, Excel, PowerPoint and Outlook; Google Meet and related apps.
• Flexibility in terms of availability.
• Excellent calendar management skills, including the coordination of complex executive meetings.